Overstrand Municipality’s revised Ward Committee Rules were approved by Special Council on 15 September 2026.
The Ward Committee Rules explain who can take part, how Ward Committee members are elected, what they are expected to do, how meetings are conducted and how they must engage with the communities they represent.
The approved Ward Committee Rules are now available on the Municipality’s website: www.overstrand.gov.za > About Us > Ward Info or click here https://www.overstrand.gov.za/…/ward-committee…/…
The Rules cover:
Who can serve on a Ward Committee: A Ward Committee consists of the Ward Councillor and up to 10 elected members representing organisations, sectors or geographical areas within the ward.
Who can participate: Organisations, sectors and geographical blocks within the particular ward. Organisations and sectors must have operated in the ward for at least six months and have a formally adopted constitution. Individual residents cannot stand as individual representatives.
What Ward Committees do: Ward Committees serves as a bridge between the community and the municipality, ensuring that residents through their respective representative/s have a platform to express their needs, concerns and priorities.
They provide input on matters affecting the ward, including municipal planning, budgeting and service delivery, and communicate community concerns to the Municipality.
The role of the Ward Councillor: The Ward Councillor chairs the Ward Committee, represents the ward in Council and acts as a link between the community and the Municipality.
Ward Committee elections: The Rules set out the nomination, voting and election process, including who may vote and how the results are recorded.
Meetings: Ward Committees must meet monthly or every second month, while public meetings in the ward must be held quarterly. Ward Committee meetings are open to the public, subject to the Rules.
Community feedback: Ward Committee members must report back to the organisations, sectors or geographical areas they represent at least quarterly.
Conduct and attendance: Members are required to attend meetings, follow the Code of Conduct and disclose any direct or indirect financial interest in matters being discussed. The Rules also provide for replacement where members are repeatedly absent.
Vacancies: The Rules provide for vacancies to be filled from a replacement list or, where necessary, through the election process.
Expenses: Provision is made for the reimbursement of eligible out-of-pocket expenses incurred by Ward Committee members in carrying out their official duties.
Responsibilities of the Municipality: The Municipal Administration provides administrative and technical support, including arranging meetings, keeping minutes and making Ward Committee information available on the municipal website.
